专利电子申请中XML格式文件的说明(中英文)

　　当申请人和代理人在编辑XML格式文件时，应使用GB18030字符集范围以内的字符，不得自行造字。

　　XML格式文件引用的图片格式应为JPG、TIF两种；说明书附图图号不得包含在图片中；外观图片或照片大小不得超过150mm x 220mm；其他图片大小不得超过165mm x 245mm，图片或照片分辨率应在72～300DPI之间。

　　XML格式文件中涉及数学公式、化学公式的，申请人和代理人应当使用图片格式插入文件相应位置中。

　　XML格式文件中含有N×M表格（简单表格）及表头有合并单元格表格的，申请人和代理人可以通过电子申请离线客户端编辑器编辑后提交；其他复杂表格应使用图片方式提交。

　　新申请以XML格式文件提出的，说明书段号和权利要求书权项号由系统自动生成。

　　专利电子申请MS-WORD、PDF格式文件的说明

　　申请人和代理人以电子申请形式提交发明专利申请和实用新型专利申请的，其中说明书摘要、摘要附图、权利要求书、说明书、说明书附图和说明书核苷酸和氨基酸序列表等文件，可以使用MS-WORD、PDF格式提交。

　　值得注意的是，以MS-WORD格式文件提出电子申请的，应当使用OFFICE 2003或者OFFICE 2007版本的后缀名为doc和docx文件进行编辑；以PDF格式文件提出电子申请的，应当使用PDF Reference Version 1.3(含)以上版本的软件进行编辑。

　　此外，在编辑MS-WORD文件时，不得设置密码保护、文档保护等功能。在编辑PDF文件时，应当设置打印权限，但不得设置加密功能。

　　当申请人和代理人在编辑MS-WORD、PDF格式文件时，应使用GB18030字符集范围以内的字符，不得自行造字。文件中涉及图片的，其大小应限定在单页文件范围内，且不得包含灰度图和彩图。说明书不得添加任何形式的段落编号，文档页面设置应为纵向A4大小。即所有文件应符合《专利审查指南》的相关要求。此外，在以MS-WORD、PDF格式文件提交的电子申请中，不应含有水印、宏命令、嵌入对象、超链接、控件、批注、修订模式等内容。

　　专利电子申请注册信息的维护

　　注册信息维护种类包括详细地址、邮编、电话、电子邮箱及信息提示方式等内容。

　　电子申请用户可以登录电子申请网站自行修改注册信息。其中，可以修改的信息包括详细地址、邮编、电话、电子邮箱及信息提示方式。

　　值得注意的是，变更用户的姓名或名称、证件类型及号码等内容的，必须采用提交纸件电子申请用户注册信息变更请求书方式，由国家知识产权局专利局统一修改。

　　申请人和代理人可以随时登录专利电子申请网站修改登录密码。当密码丢失时，可以通过专利电子申请网站首页的“找回密码”功能对密码进行找回。（王星跃 杜晓昀）

Explanation of XML Format Files in Electronic Patent Applications

When applicants and attorneys compile the XML format files, they shall use the characters within the GB18030 character set, not self-created characters.

　　The picture format referenced in the XML format files shall be JPG and TIF; the number of drawings attached to the specification shall not be included in the picture; the size of the appearance pictures or photographs shall not exceed 150mm x 220mm; the size of other pictures shall not exceed 165mm x 245mm, the resolution of the pictures or photographs shall be in the range from 72 to 300DPI.

　　Where mathematical formulas and chemical formulas are involved in the XML format files, applicants and attorneys shall insert them into the corresponding position in the files in picture format.

Where N×M tables (simple tables) and tables including merged cells in the table head are included in the XML format files, applicants and attorneys may submit them after editing by electronic application offline client editor; other complex tables shall be submitted in picture form.

　　Where new applications are submitted in XML format file form, paragraph numbers of the specifications and item numbers of claims are generated automatically by the system.

Explanation of MS-WORD and PDF format files in patent electronic applications

　　Where applicants and attorneys submit patent applications of invention and utility model in electronic application form, files such as abstract of the specification, drawings attached to the abstract, claims, specifications, drawings attached to the specification and nucleotide and amino acid sequence lists of the specification and so on may be submitted in MS-WORD and PDF format.

Noted that where the electronic applications submitted in MS-WORD format file shall be compiled with files whose extensions are doc and docx of OFFICE 2003 or OFFICE 2007 edition the; where the electronic applications submitted in PDF format file shall be compiled with the software of PDF Reference Version 1.3(included) or more editions.

In addition, no functions such as password protection, document protection and so on shall be set when compiling MS-WORD files. Print permissions shall be set, but no encryption functions shall be set when compiling PDF files.

When applicants and attorneys compile the MS-WORD and PDF format files, they shall use the characters within the GB18030 character set, not self-created characters. Where pictures are involved in the files, their sizes shall be limited within the single-page file, and no grayscale or color pictures shall be included. No paragraph numbers shall be added in the specification in any form, the page setup of documents shall be A4 size and longitudinal. That is to say, all files shall meet the relevant requirements of the Guidelines for Patent Examination. Moreover, no watermark, macro command, embedded object, hyperlink, ActiveX, postil, amended mode and so on shall be included in the electronic applications submitted MS-WORD and PDF format files.

　　Maintenance of registration information of the patent electronic applications

The kinds of maintenance of registration information include full address, zip code, telephone, e-mail, information prompt mode and so on.

　　Electronic application users can log on the electronic application website to modify registration information by themselves. Wherein, the modifiable information includes full address, zip code, telephone, e-mail and information prompt mode.

Noted that where user name or title, certificate type, number and so on are varied, registration information variation requirement of electronic application users shall be submitted in paper form, variations shall be made by the State Intellectual Property Office uniformly.

Applicants and attorneys can log on the patent electronic application website to modify the entry password at any time. The password can be retrieved by “retrieve password” function on the homepage of the patent electronic application website when lost. (Xingyue Wang, Xiaoyun Du)